Reports to: Airport Manager
Location: Robert Gabriel Mugabe International Airport
Job Purpose
The position exists to contribute towards the attainment of business objectives through the effective management of the office and provision of secretarial services.
Duties and Responsibilities
• Ensures appointments are systematically scheduled to ensure effective utilization of time.
• Keeps the diary and ensures that appointments and meetings are systematically scheduled to ensure effective utilization of time.
• Makes traveling and hotel arrangements for the department.
• Takes minutes in meetings to ensure that records of proceedings are available for future references.
• Types all correspondence, reports and filing them in a systematic way for easy access retrieval.
• Orders adequate office supplies and equipment.
• Ensures the effective utilization of office machines and uses them to present documents in the most accurate, professional and presentable manner.
• Attends to both incoming and outgoing calls to co-ordinate and facilitate communication within the department.
• Types both internal and external correspondence emanating from the departmental office to ensure prompt communication.
• Files document and ensures proper management of filed documents (electronically, archives or in the office).
• Controls file movements, as well as creating files for day-to-day correspondences.
• Handles incoming and outgoing mail.
• Attends to customer queries and assists with relevant information.
• Performs general office administration of the smooth running of R.G.M.I Airport.
Qualifications and experience
• 5 “O’ Levels including English.
• Diploma in Secretarial Studies.
• At least 3 years’ working experience in Secretarial or Office Administration.
Skills and Competences
• Secretarial etiquette.
• Good office management skills.
• Good Minute Writing skills.
• Public Relations and Customer Care. • High Computer Literacy.
• Good Communication skills.
• Good interpersonal skills.
• Attention to Detail
• Time Management Skills
• Professionalism
• Well groomed.
• Ability to work under pressure with minimum supervision.
Interested qualified candidates should submit their application letters together with detailed CVs , and copies of academic and professional certificates to: recruitment@acz.co.zw or submit physically at:
Robert Gabriel Mugabe International Airport
3rd Level International Terminal Building
Harare
Closing date for applications: 11 July 2025
Female candidates are encouraged to apply.